for the management of digital assets












Well structured and layered design

Simple user experience

Configurable workflow for submissions to the repository

Robust archiving and discovery platform

Open access design

Integration of tools

Highly customisable








Why not contact a site with a similar profile to your own and ask them how they find their hosted DSpace solution?

We can help your organisation manage your digital content efficiently

It supports a wide variety of digital content, such as digitised books, articles, documents, graphics, photographs, audio, video or sets of experimental data. It is typically used as an institutional repository by organisations that create or hold a large number of digital assets such as universities, laboratories, libraries and archives.

An item of digital content in DSpace parlance is called a "bitstream".  Reflecting its origins among research institutions, bitstreams and their associated metadata are assigned to "collections" in the repository, and collections are owned by "communities".  The content is indexed by DSpace so that it can be searched for, retrieved and displayed over the web. 

DSpace is also intended as a platform for digital preservation activities. It supports long-term persistent identifiers for content that never change or break and the development roadmap foresees features to manage the technological obsolescence of data formats over time

DSpace is an open source under the BSD licence so there is no lock-in to a particular service provider. The DSpace community is well established, active and backed by significant institutions.. 

In addition to the standard DSpace features, Prosentient have taken DSpace further to provide integration with the Koha open source Library Management System in order to provide a unified catalogue of electronic and other library resources. Other features include:

  • a choice of two interface technologies: the JSP UI and the Mannakin XML UI
  • the ability to organise content into structured hierarchies
  • access control for different kinds of users down to the individual item level
  • a strong workflow system that allows your institutional authors/collaborators to directly upload documents in a structured way
  • an enhanced upload function we have developed for multi-file upload
  • the ability to accept all kinds of digital file formats
  • a built-in web server to make content available on the Internet
  • ability to describe contributions to the repository using the Dublin Core metadata scheme
  • ability to extend the metadata scheme to institutional requirements
  • fast, simple and advanced searches against the indexed metadata
  • reports providing summary statistics from the repository
  • integration with handle.net for long term persistent URL creation
  • the ability to notify content owners as particular formats need updating
  • supports industry protocols, such as Open Archives Initiative Protocol for Metadata Harvesting, which allows automatic replication with other DSpace servers
  • open source "BSD" licence means DSpace is freely available for download and in widespread use 

Our Library Systems Mission

Build, integrate and manage efficient and sustainable systems.
Innovate in functionality, design and building technology, tailor-suiting them to the needs and preferences of each library.
Assist and advice librarians and staff with all levels of technology expertise.
Use the best available open source components and our own integration systems to create well-rounded solutions.

About DSpace

The first public version of DSpace was released in 2002, as a joint effort between developers from a consortium of university libraries,
including the MIT and HP Labs, which still actively support it.

Unlike a document management system, DSpace is designed for public delivery of documents in an open access environment.

We can also provide technical training tailored for systems librarians

DSpace has a very configurable submissions workflow

Worrying about easiness of use?

Do not! Contact us if you would like to try out DSpace in our test drive site!

We have plenty of experience implementing both small and large DSpace sites


DSpace is written in Java and it is scalable and portable across different operating system platforms.

Key Characteristics

Fast, low-cost and simple implementation

"Out of the box" software/ design

Multiple format support:

DSpace supports a broad range of image, video and document formats by ensuring that files in the repository are retrieved with the appropriate content-type MIME tag. This allows web browsers to display non-HTML documents: natively in some cases or by opening them with the correct helper application.

Interface customisations:

Visit our gallery for screenshots of Prosentient's DSpace interface customisations.

Open to customisation and configuration:

The layered application design allows front-end customisation while still allowing easy upgrade to new versions of DSpace. The user presentation level for the web interface is scalable and has several presentation options, including a set of JSP or XML-based forms for user presentation that can be customised without affecting the underlying Java-based application.

Types of customisation we have completed for our clients include: 

Single sign-on integration

Spreadsheet bulk upload of resources

User interface presentation design

Alternative browsing presentation

Wiki integration for client maintainable, extended help

Open access design & feed architectures:

The integrated full text search engine allows simple and advanced searching. Content from Word, PDF, Excel and other formats can be full-text indexed for searching.

Standard query reporting tools can interrogate the metadata in the PostgreSQL (or Oracle) database. DSpace has cross-walk tools for XML that allow content delivery through standard protocols such as OAI/PMH. Content can be delivered from a highly scalable web portal or through harvesting systems such as OAI/PMH (Open Archives Initiative/Protocol for Metadata Harvesting). In addition, the system can generate Google site maps for integration with Google. Other cross-walk definitions can be added through an extensible harvesting protocol.

Through our integration with Koha, Prosentient Systems can also provide z39.50 access to the repository content.

The system can also be configured to automatically harvest content from other systems using OAI/PMH or its batch import/ingress functions.

DSpace supports RSS and email subscription to new content reports.

Archiving and metadata standards:

DSpace supports the following key archiving and metadata formats:

  • Dublin core (and other user-configurable metadata formats)

  • METS-based AIP format export

  • OAO-PMH for import harvesting and export



DSpace is written in Java and is portable across different operating system platforms. It is scalable, supporting multiple load-balanced instances.

System requirements

Java JDK 6 or later

PostgresQL 8.1 or Oracle 9 (or later)

Tomcat 6 or later

Development, customisation & configuration:

Apache Maven 2


The user interface can be presented through:

JSP script-lets

The XML-based Manakin user interface


Configurable submissions workflow:

  • DSpace has an integrated, configurable, submission workflow and metadata definition framework which allows:
  • Self registration by contributors - although submissions are subject to approval.
  • A single or multi-stage submission process.
  • Structured form definitions identify the supporting information (metadata) to be supplied by the person submitting the document and also any follow-on authorisation, review, additional metadata and curation that library staff must complete before an item is accepted into the repository. This includes the creation of metadata specific to particular types or collections of documents.
  • Definition of structured authority lists for subject areas or other well known name/value pairs.
  • Archive tools check the repository content nightly for integrity.

DSpace FAQ

Yes! Trove can harvest records from your DSpace using the OAI-PMH protocol! Let us know that you are interested in contributing to Trove, and we'll set up a metadata profile that complies with Trove's requirements.

You will also need a National Union Catalogue (NUC) code from the National Library of Australia and may also need to sign a Memorandum of Understanding (MoU) in order to contribute. If you're already a LibrariesAustralia member who contribues records to LibrariesAustralia, you may re-use your existing NUC code and you won't need to sign the MoU.

We will work with Trove to set up the harvesting, we'll have you review some test harvests, and when you're happy they'll start being added to Trove. There is no charge, so feel free to contact us, if you want to start this short process.


We can host your dspace on our servers, or we can provide support for hosting dspace on your servers.  For repositories of >100GB it is more cost effective to host on your own servers.  For repositories < 100GB it is very cost efficient for us to host your repository for you.  I you make use of dspace DOI persistant links (handles) then you can always move the dspace repositories to your own servers at a future date.

Who We Are

We are an IT company that builds, integrates and manages efficient and sustainable systems. We innovate in functionality, design and building technology according to the client needs and preferences. Assist and advice clients with all levels of technology expertise. Use the best available open source components and our own integration systems to create well-rounded solutions.

Contact Us

+61 2 9212 0899

+61 2 9212 0885




Suite 72/ 330 Wattle St

      Ultimo NSW 2007, Australia